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<chapter id="setup-accounts"
         xmlns:xi="http://www.w3.org/2001/XInclude">
  <title>Setting Up, Editing &amp; Working with Accounts</title>

  <para>This section describes the process of setting up, editing and working with &app; Accounts. In &app;
    an Account is used as the basic tool to organize the recording of where money comes from and
    goes to. &app; also extends the concept of real world accounts such as a bank account or loan
    account to grouping income and expense accounts. This allows you to quickly see where you spent
    your money and what your major income and expenses are. &app; sets Account Types (as described
    in the next section) to help in organizing and grouping accounts. Account Types can be used to
    create a Chart of Accounts.
  </para>

  <sect1 id="acct-types">
    <title>Types of &app; Accounts</title>

    <para>&app; supports a number of different account types. It is recommended to choose an appropriate
      account type based on the list of account types described below.
    </para>

    <warning>
      <para>The Accounts Payable and Accounts Receivable types are used internally by &app;&rsquo;s business
        features. Transactions involving these accounts should not be added, changed or deleted in
        any way other than by using
        <itemizedlist>
          <listitem>
            <para>post/unpost bill/invoice/voucher or
            </para>
          </listitem>

          <listitem>
            <para>process payment
            </para>
          </listitem>
        </itemizedlist>
      </para>
    </warning>

    <table frame="topbot" id="TypeAccounts">
      <title>Types of &app; Accounts.</title>

      <tgroup cols="2">
        <thead>
          <row>
            <entry>
              <para>Account Type
              </para>
            </entry>

            <entry>
              <para>Description
              </para>
            </entry>
          </row>
        </thead>

        <tbody>
          <row>
            <entry>
              <para>Accounts Payable
              </para>
            </entry>

            <entry>
              <para>Accounts Payable are used by businesses to record amounts that must be paid. Example: The business
                has bought something, but the business has not paid the bill until later.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Accounts Receivable
              </para>
            </entry>

            <entry>
              <para>Accounts Receivable records amounts for which money has not yet been received. Example: A business
                has sold something and issued a bill, but the client has not payed until later.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Asset
              </para>
            </entry>

            <entry>
              <para>Asset accounts are used for tracking things that are of value and can be used or sold to pay debts.
                (Normally a placeholder account)
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Bank
              </para>
            </entry>

            <entry>
              <para>The Bank account type denotes savings or checking accounts held at a bank or other financial
                institution. Some of these accounts may bear interest. This is also the appropriate
                account type for check (debit) cards, which directly withdraw payments from a
                checking account.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Cash
              </para>
            </entry>

            <entry>
              <para>The Cash account type is used to denote the cash that you store in your wallet, shoe box, piggyback,
                or mattress.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Credit Card
              </para>
            </entry>

            <entry>
              <para>The Credit Card account type is used to denote credit card accounts, both for cards that allow
                floating lines of credit (e.g. VISA, MasterCard, or Discover) and with cards that do
                not permit continuing balances (e.g. American Express)
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Currency
              </para>
            </entry>

            <entry>
              <para>Currency Accounts were used for trading currencies, but have been replaced by the Currency Transfer
                pane on the Transfer Funds Window (<xref linkend="trans-win-enter"></xref>).
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Equity
              </para>
            </entry>

            <entry>
              <para>Equity accounts are used to store the opening balances when you first start using &app; or start a
                new accounting period.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Expense
              </para>
            </entry>

            <entry>
              <para>Any expense such as food, clothing, taxes, etc. This type is called a category in Quicken.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Income
              </para>
            </entry>

            <entry>
              <para>Any income received from sources such as salary, interest, dividends, etc. This type is called a
                category in Quicken.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Liability
              </para>
            </entry>

            <entry>
              <para>Liability accounts are used for tracking debts or financial obligations. (Normally a placeholder
                account)
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Mutual Fund
              </para>
            </entry>

            <entry>
              <para>A professionally managed portfolio of stocks and bonds or other investments divided up into shares.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>Stock
              </para>
            </entry>

            <entry>
              <para>A share of ownership in a corporation, which entitles its owner to all the risks and rewards that go
                with it.
              </para>
            </entry>
          </row>
        </tbody>
      </tgroup>
    </table>

    <para>The <emphasis role="bold">New Account Hierarchy Setup</emphasis> assistant described in the first
      section of this help is a convenient way of setting up a set of accounts to use as a framework
      of account types.
    </para>

    <para>When new accounts are created the available choices of account types are grayed out according to
      what type the parent account is. The following list contains the possible choices.
    </para>

    <itemizedlist>
      <listitem>
        <para>Accounts Payable: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Accounts Receivable: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Asset: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Bank: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Cash: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Credit Card: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Currency: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Equity: Only Equity accounts can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Expense: Only Expense or Income accounts can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Income: Only Expense or Income accounts can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Liability: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Mutual Fund: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>

      <listitem>
        <para>Stock: All accounts except Equity, Expense and Income can be child accounts.
        </para>
      </listitem>
    </itemizedlist>
  </sect1>

  <sect1 id="chart-create">
    <title>Creating a Chart of Accounts</title>

    <para>The Chart of Accounts is like a table of contents for your finances. The best way to conceptualize a
      chart of accounts is as a tree. The main branches represent entire categories or groups, while
      the leaves of the tree denote individual bank accounts or expense categories. When a summary
      report is requested, typically only the main branches are shown in the report, rather than the
      individual accounts. For example, a chart of accounts might look like the following:
      <xi:include href="chtacctseg.docbook"/>
    </para>

    <note id="accts-code">
      <title>Accounts codes</title>

      <para>Note that accounts not only have names; they may have codes, to order the accounts. When a report is
        generated, the sort order is determined by the numbering. It&rsquo;s customary to have the
        leaf accounts end in non-zero digits, while parent nodes have increasing numbers of zeros.
      </para>
    </note>

    <warning>
      <para>&app; does not prevent duplicate numbering, although we would encourage you to avoid this. Account
        codes are treated as numbers in base-36, thus, if you run out of numbers, you can use the
        letters, a through z.
      </para>
    </warning>
  </sect1>

  <sect1 id="chart-edit">
    <title>Editing a Chart of Accounts</title>

    <para>Editing the Chart of Accounts is done within the <guilabel>Parent Account</guilabel> pane of the
      <guilabel>Edit Account</guilabel> dialog. It is possible to move an account to any part of the
      Chart of Accounts. It is recommended to keep accounts generally under the related types of
      accounts as described in <xref linkend="acct-types" />. This helps to preserve the Chart of
      Accounts structure.
    </para>

    <para>To move the selected account to a different parent account just select the account in the
      <guilabel>Parent Account</guilabel> pane. If <guilabel>New top level account</guilabel> is
      selected then the account will be moved to the top level.
    </para>
  </sect1>

  <sect1 id="acct-create">
    <title>Creating a New Account</title>

    <para>To create a new account go to
      <menuchoice>
        <guimenu>Actions</guimenu><guimenuitem>New Account...</guimenuitem>
      </menuchoice>
      or click the <guibutton>New</guibutton> <emphasis>Toolbar</emphasis> icon in the Account Tree
      Window. The <guilabel>New Account</guilabel> dialog will be opened.
    </para>

    <para>The <guilabel>New Account</guilabel> properties dialog consists of two tabs, the
      <guilabel>General</guilabel> tab and the <guilabel>Opening Balance</guilabel> tab.
    </para>

    <para>Creating a New Account involves planning in advance several details that are used in the
      <guilabel>New Account</guilabel> dialog.
    </para>

    <itemizedlist>
      <listitem>
        <para>What type of account is needed.
        </para>
      </listitem>

      <listitem>
        <para>Where it fits in the structure of the Chart of Accounts.
        </para>
      </listitem>

      <listitem>
        <para>If there is an Opening Balance.
        </para>
      </listitem>

      <listitem>
        <para>If there is a Commodity (security/currency) needed for the account.
        </para>
      </listitem>

      <listitem>
        <para>If online updating of the commodity price is needed.
        </para>
      </listitem>
    </itemizedlist>

    <para>These details are described below.
    </para>

    <sect2 id="gen-info">
      <title>General Information Tab</title>

      <para>The <guilabel>General</guilabel> tab is used to access the basic information about the account. It
        provides a way of connecting the account to stock information if it is one of the currency,
        mutual fund or stock account types. It can also be flagged as a
        <link linkend="accts-placeholder">Placeholder</link> account. It displays if it is flagged
        as a <guilabel>Tax Related</guilabel> account (which is set through the
        <menuchoice>
          <guimenu>Edit</guimenu><guimenuitem>Tax Report Options</guimenuitem>
        </menuchoice>
        dialog).
      </para>

      <para>There are seven fields in the <guilabel>Identification</guilabel> section of this tab.
      </para>

      <orderedlist>
        <listitem>
          <para><guilabel>Account Name:</guilabel> The name for the account such as First Bank Checking.
          </para>
        </listitem>

        <listitem>
          <para><guilabel>Account Code:</guilabel> The optional number code as described in
            <xref linkend="accts-code" />.
          </para>
        </listitem>

        <listitem>
          <para><guilabel>Description:</guilabel> Optional description for the account.
          </para>
        </listitem>

        <listitem>
          <para><guilabel>Security/Currency:</guilabel>
          </para>

          <note>
            <para>The <guilabel>Type</guilabel> field in the <guilabel>Select Security</guilabel> is determined by the
              selection of <guilabel>Account Type</guilabel> panel in the <guilabel>New
              Account</guilabel> screen.
            </para>
          </note>

          <itemizedlist>
            <listitem>
              <para>For accounts other than <emphasis>Stock</emphasis> or <emphasis>Mutual Fund</emphasis> this should
                be the default currency, USD (US Dollar) or your local currency symbol. If this
                account is for a foreign currency then use the <guibutton>Select...</guibutton>
                button to choose a different currency from the currencies pull-down list.
              </para>
            </listitem>

            <listitem>
              <para>For Accounts containing a <emphasis>Stock</emphasis> and <emphasis>Mutual Fund</emphasis>; first
                select <guilabel>stock</guilabel> or <guilabel>mutual fund</guilabel> in the
                <guilabel>Account Type</guilabel> panel, then the <guilabel>Parent
                Account</guilabel>, then use the <guibutton>Select...</guibutton> button, to choose
                the <guilabel>Type</guilabel> (usually the exchange the security is traded on) and
                security from the <guilabel>Select Security</guilabel> window.
              </para>

              <para>If the required security/fund is not on the list, and you have the correct <guilabel>Type</guilabel>
                you will need to create the security/fund. To create a commodity for mutual fund and
                stock accounts select the <guibutton>New...</guibutton> button in the
                <guilabel>Select Security</guilabel> screen, to bring up the <guilabel>New
                Security:</guilabel> screen. The options are described in detail in the Security
                Editor <xref linkend="tool-security-edit"></xref> section. Fill in a
                <guilabel>name</guilabel>, <guilabel>symbol</guilabel> and <guilabel>type</guilabel>
                and <guibutton>Close</guibutton> to create the security. After the security is
                created select the <guilabel>Type:</guilabel> (usually the exchange the security is
                traded on) and the name in the <guilabel>Currency/security:</guilabel> drop down
                list and <guibutton>Close</guibutton> the screen.
              </para>
            </listitem>
          </itemizedlist>
        </listitem>

        <listitem>
          <para><guilabel>Smallest Fraction:</guilabel> The smallest fraction that will be tracked.
          </para>
        </listitem>

        <listitem>
          <para><guilabel>Account Color:</guilabel> The color to assign to the account&rsquo;s register tab. Click
            on the color button to open the <guilabel>Pick a Color</guilabel> screen. To reset the
            account color click the <guibutton>Default</guibutton> button.
          </para>
        </listitem>

        <listitem>
          <para><guilabel>Notes:</guilabel> This is a free form text box that can be used for any additional notes
            about the account.
          </para>
        </listitem>
      </orderedlist>

      <para>Below the panes are 3 check-boxes: one to show if the account is <guilabel>Tax Related</guilabel>,
        one to mark the account as a <guilabel>Placeholder</guilabel>, and one to mark an account
        <guilabel>Hidden</guilabel>.
      </para>

      <para>The <guilabel>Tax Related</guilabel> check-box means that an account has been flagged to be included
        in the Tax Schedule Report. This flag is only displayed on the <guilabel>Edit
        Account</guilabel> dialog and is set in the <guilabel>Income Tax Information</guilabel>
        dialog (
        <menuchoice>
          <guimenu>Edit</guimenu><guimenuitem>Tax Report Options</guimenuitem>
        </menuchoice>
        ). For related reports see the examples like <guilabel>Tax Schedule Report and TXF
        Export</guilabel> in (<xref linkend="report-regional"/>).
      </para>

      <para>The <guilabel>Placeholder</guilabel> check-box sets an account to read-only status and prevents the
        addition of transaction data to the account.
      </para>

      <note id="accts-placeholder">
        <para>Setting an account to <guilabel>Placeholder</guilabel> will also hide that account in the pop-up
          account list in a register. Sub-accounts to the placeholder account will still display in
          the pop-up, however.
        </para>
      </note>

      <para>The <guilabel>Hidden</guilabel> check box hides an account (and any sub-accounts) in the account
        tree. To reset this option, you will first need to open the
        <menuchoice>
          <guimenu>View</guimenu><guimenuitem>Filter By...</guimenuitem>
        </menuchoice>
        dialog for the account tree and check the <guilabel>Show hidden accounts</guilabel> option.
        Doing so will allow you to select the account and reopen this dialog.
      </para>

      <note id="accts-hidden">
        <para>Hidden accounts still appear in the pop-up account list in a register. To remove an account from
          this pop-up account list as well, check the <guilabel>Placeholder</guilabel> check box.
        </para>
      </note>

      <para>Below these checkboxes is a pane that contains a list of <guilabel>Account Types</guilabel>. Select
        a type from the descriptions in <xref linkend="acct-types" />.
      </para>

      <para>The next pane contains an account tree to choose a <guilabel>Parent Account</guilabel>. To create a
        new account tree select <guilabel>New top level account</guilabel>.
        <note>
          <para>The available choices in the <guilabel>Account Type</guilabel> pane depends on the selected account
            in the <guilabel>Parent Account</guilabel> pane. For example if the <guilabel>Parent
            Account</guilabel> is <emphasis>Assets</emphasis> you will see only
            <emphasis>Equity</emphasis> in the <guilabel>Account Type</guilabel> pane. This is to
            help maintain a proper account structure for the Chart of Accounts.
          </para>
        </note>
      </para>
    </sect2>

    <sect2 id="accts-online-quotes">
      <title>Steps to enable Online Quotes updating</title>

      <orderedlist>
        <listitem>
          <para>&app; uses an external tool to retrieve online courses. This tool is a Perl module called &app-fq;
            and must be installed independently of &app; on your computer.
          </para>

          <tip>
            <para>The installation of &app-fq; is described under <xref linkend="fq-install" />.
            </para>
          </tip>
        </listitem>

        <listitem>
          <para>Create the Account for the mutual fund or stock with it listed in the
            <guilabel>Security/Currency</guilabel> field, as described above.
          </para>

          <tip>
            <para>When creating these accounts it is a good time to create income accounts to track dividends, capital
              gains (long and short) and expense account(s) for tracking commissions and losses (if
              you track losses as expenses).
            </para>
          </tip>
        </listitem>

        <listitem>
          <para>Create the mutual fund or stock with either the <guilabel>Security Editor</guilabel> for existing
            stock/funds or the <guilabel>New Security/Currency</guilabel> dialog for a new
            stock/fund.
          </para>

          <para>Select <guilabel>Get Online Quotes</guilabel>, <guilabel>Type of Quote Source</guilabel> and
            <guilabel>Timezone.</guilabel>
          </para>

          <para>Online currency quotes require that the check-box for Online quotes and the timezone be selected in
            the Security screen and the Security Editor check-box for "get quote" box is checked for
            those currencies that are to be downloaded.
          </para>

          <itemizedlist>
            <listitem>
              <para><guilabel>Get Online Quotes</guilabel> This check-box is to enable this security/fund to have quotes
                downloaded from an online source.
              </para>
            </listitem>

            <listitem>
              <para><guilabel>Type of Quote Source</guilabel> use the radio buttons to select the type of source for the
                Online quotes. <guilabel>Multiple:</guilabel> quote sources like
                <quote>Europe</quote> should be used if fail-over to multiple sites are desirable.
                <guilabel>Single:</guilabel> selections will only return information from the
                specified source.
              </para>

              <para>After selecting the type of source for price quotes, select a quote source from the pull-down menu.
                For details on currently supported sources see
                <ulink url="&url-wiki;Online_Quotes#Finance::Quote_Sources">wiki:Online_Quotes#Finance::Quote_Sources</ulink>.
              </para>

              <note>
                <para>Note that Yahoo will provide price quotes for many mutual funds including Fidelity, T.Rowe Price and
                  Vanguard, and that the quoted prices at Yahoo should be identical to those that
                  may be found at the source sites.
                </para>
              </note>

              <para>If you are outside the US and use one of the different Yahoo sources or multiple sources containing
                Yahoo, you should append the market code for the security such as PA for Paris, BE
                for Berlin, etc. Example: 12150.PA (a Peugeot security in the Paris market).
                <ulink url="&url-wiki;Online_Quotes#Yahoo_Specifics">wiki:Online_Quotes#Yahoo_Specifics</ulink> below
                lists suffixes for various markets around the world.
              </para>

              <para>Pseudo-symbols for TIAA-CREF funds are listed in table
                <ulink url="&url-wiki;Online_Quotes#TIAA-CREF_Specifics">wiki:Online_Quotes#TIAA-CREF_Specifics</ulink>.
              </para>
            </listitem>

            <listitem>
              <para><guilabel>Timezone for these quotes:</guilabel> Select the timezone for the source of the online
                quotes you are receiving. For example, Yahoo normally quotes Eastern timezone, so
                choose America/New York if you use that quote source.
              </para>
            </listitem>
          </itemizedlist>
        </listitem>

        <listitem>
          <para>Select a commodity to the Price Editor.
          </para>
        </listitem>

        <listitem>
          <para>Select <guibutton>Get Quotes</guibutton> in the Price Editor.
          </para>
        </listitem>

        <listitem>
          <para>Check the latest price for the selected security.
          </para>
        </listitem>
      </orderedlist>

      <para>Remember that Mutual Fund <quote>prices</quote> are really <quote>Net Asset Value</quote> and
        require several hours after the exchange closes before being available. If NAVs are
        downloaded before the current days NAVs are determined, yesterday&rsquo;s NAVs are
        retrieved.
      </para>
    </sect2>

    <sect2 id="open-balance">
      <title>Opening Balance tab</title>

      <para>The <guilabel>Opening Balance</guilabel> tab is visible only when creating a new account, and is
        disabled for <guilabel>Stock</guilabel> and <guilabel>Mutual Fund</guilabel> accounts. In
        the latter case, opening balances must be created by hand. Please see Section 8.5.1 in the
        <emphasis role="italic">Tutorial and Concepts Guide</emphasis> for instructions if you need
        to create an opening balance in a <guilabel>Stock</guilabel> or <guilabel>Mutual
        Fund</guilabel> account. It is used to record the beginning balance for an account. This
        allows it to be used for two different scenarios. If using &app; for the first time to
        record transactions, it can be used as a beginning balance. If the accounts in use are
        closed at the end of a period and new accounts are created, it is used to close and carry
        balances forward.
      </para>

      <para>There are three panes in this tab. The top pane contains the <guilabel>Balance
        Information</guilabel>.
      </para>

      <itemizedlist>
        <listitem>
          <para><guilabel>Balance:</guilabel> The balance to start the account with.
          </para>
        </listitem>

        <listitem>
          <para><guilabel>Date:</guilabel> The date the opening balance should be recorded.
          </para>
        </listitem>
      </itemizedlist>

      <para>The next pane is the <guilabel>Transfer Type</guilabel> pane.
      </para>

      <itemizedlist>
        <listitem>
          <para><guilabel>Use Opening Balances Equity account:</guilabel> This transfers the opening balance for the
            account from a standard Equity account called Opening Balances.
          </para>
        </listitem>

        <listitem>
          <para><guilabel>Select Transfer Account:</guilabel> This enables the pane below so a different account can
            be used to transfer the opening balance.
          </para>
        </listitem>
      </itemizedlist>

      <para>The last pane is the <guilabel>Transfer Account</guilabel> pane. Select the account to use for
        opening balances from the list of accounts in this pane.
      </para>
    </sect2>
  </sect1>

  <sect1 id="acct-edit">
    <title>Editing an Account</title>

    <para>The <guilabel>Edit Account</guilabel> dialog consists of just the <guilabel>General</guilabel> tab.
      This tab has the same information that was described in <xref linkend="acct-create"></xref>.
      To access the <guilabel>Edit Account</guilabel> dialog go to
      <menuchoice>
        <shortcut>
        <keycombo>
          <keycap>Ctrl</keycap><keycap>E</keycap>
        </keycombo>
        </shortcut> <guimenu>Edit</guimenu><guimenuitem>Edit Account</guimenuitem>
      </menuchoice>
      or click the <guibutton>Edit</guibutton> <emphasis>Toolbar</emphasis> icon in the Account Tree
      Window.
    </para>
  </sect1>

  <sect1 id="chart-renumber">
    <title>Renumbering Subaccounts</title>

    <para>Use <guilabel>Renumber Subaccounts</guilabel> to rewrite the account codes for all children of the
      current account. For example, you have the following account structure:
    </para>

    <table frame="topbot" id="table-renumber1">
      <title>Starting account numbers.</title>

      <tgroup cols="2">
        <thead>
          <row>
            <entry>
              <para>Code
              </para>
            </entry>

            <entry>
              <para>Name
              </para>
            </entry>
          </row>
        </thead>

        <tbody>
          <row>
            <entry>
              <para>10
              </para>
            </entry>

            <entry>
              <para>Colors
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-1
              </para>
            </entry>

            <entry>
              <para>Red
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-2
              </para>
            </entry>

            <entry>
              <para>Orange
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-3
              </para>
            </entry>

            <entry>
              <para>Yellow.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-4
              </para>
            </entry>

            <entry>
              <para>Blue
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-5
              </para>
            </entry>

            <entry>
              <para>Violet
              </para>
            </entry>
          </row>
        </tbody>
      </tgroup>
    </table>

    <para>You now need to add the <quote>Green</quote> account, but you want it to sort between the Yellow and
      Blue accounts. Instead of having to manually renumber all the accounts starting with Blue, you
      can use the <guilabel>Renumber subaccount</guilabel> command on the Colors account. In the
      pop-up dialog the prefix value should default to <quote>10</quote>, the account code for the
      colors account. If you set an interval value of <quote>5</quote> and click
      <guilabel>Renumber</guilabel> you will end up with the following account structure:
    </para>

    <table frame="topbot" id="table-renumber2">
      <title>Renumbered account numbers</title>

      <tgroup cols="2">
        <thead>
          <row>
            <entry>
              <para>Code
              </para>
            </entry>

            <entry>
              <para>Name
              </para>
            </entry>
          </row>
        </thead>

        <tbody>
          <row>
            <entry>
              <para>10
              </para>
            </entry>

            <entry>
              <para>Colors
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-05
              </para>
            </entry>

            <entry>
              <para>Red
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-10
              </para>
            </entry>

            <entry>
              <para>Orange
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-15
              </para>
            </entry>

            <entry>
              <para>Yellow.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-20
              </para>
            </entry>

            <entry>
              <para>Blue
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-25
              </para>
            </entry>

            <entry>
              <para>Violet
              </para>
            </entry>
          </row>
        </tbody>
      </tgroup>
    </table>

    <para>Now you have room in the account code numbering space to add the Green account with an account code
      to force the proper ordering.
    </para>

    <table frame="topbot" id="table-renumber3">
      <title>Final account numbers.</title>

      <tgroup cols="2">
        <thead>
          <row>
            <entry>
              <para>Code
              </para>
            </entry>

            <entry>
              <para>Name
              </para>
            </entry>
          </row>
        </thead>

        <tbody>
          <row>
            <entry>
              <para>10
              </para>
            </entry>

            <entry>
              <para>Colors
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-05
              </para>
            </entry>

            <entry>
              <para>Red
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-10
              </para>
            </entry>

            <entry>
              <para>Orange
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-15
              </para>
            </entry>

            <entry>
              <para>Yellow.
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-18
              </para>
            </entry>

            <entry>
              <para>Green
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-20
              </para>
            </entry>

            <entry>
              <para>Blue
              </para>
            </entry>
          </row>

          <row>
            <entry>
              <para>10-25
              </para>
            </entry>

            <entry>
              <para>Violet
              </para>
            </entry>
          </row>
        </tbody>
      </tgroup>
    </table>
  </sect1>

  <sect1 id="acct-delete">
    <title>Deleting an Account</title>

    <para></para>

    <para>Deleting an Account means removing all transaction information and information about this account
      from the file. This cannot be undone. You will be prompted to verify that you wish to remove
      the account. If the account still contains transaction information you will be warned that
      this account contains transactions.
    </para>

    <para>A side effect of removing an account that contains transactions is that you will end up with
      unbalanced accounts. This will be indicated in the account by a gray check-box next to the
      debit and credit amounts. You can automatically repair these unbalanced accounts by using the
      <menuchoice>
        <guimenu>Actions</guimenu><guimenuitem>Check &amp; Repair</guimenuitem>
      </menuchoice>
      menu. This will automatically assign the unbalanced amounts to a new account named
      <emphasis role="bold">Imbalance. </emphasis>
    </para>
  </sect1>

  <sect1 id="acct-reconcile">
    <title>Reconciling an Account to a Statement</title>

    <para>Reconciliation of Accounts in &app; with statements from a bank or other institution is a way of
      double checking the accuracy of your (and your banks) transactions and the balance of your
      accounts. It also is useful to track uncleared checks and other outstanding transactions.
    </para>

    <para>The reconciling process in &app; involves two dialogs: the <xref linkend="tool-reconcile" /> dialog
      followed by the <xref linkend="rec-win" /> window. They provide access to various &app;
      functions to make it easy to enter and update account information during the reconciliation.
    </para>

    <tip>
      <para>The Reconcile window is accessed from the account tree window or the account register window by
        selecting
        <menuchoice>
          <guimenu><accel>A</accel>ctions</guimenu><guimenuitem><accel>R</accel>econcile…</guimenuitem>
        </menuchoice>
        .
      </para>
    </tip>

    <note>
      <para>If you are reconciling an Liability Account of type <guilabel>credit card</guilabel> using a credit
        card statement you have the option of using the <guilabel>Transfer Funds</guilabel> dialogue
        that opens automatically and enter a credit card payment. You can change this behaviour in
        the <guilabel>&appname; Preferences</guilabel> from the menu
        <menuchoice>
          <guimenu><accel>E</accel>dit</guimenu><guimenuitem>Pr<accel>e</accel>ferences</guimenuitem>
        </menuchoice>
        in the <guilabel>Register</guilabel> tab by activating the checkbox <guilabel>Automatic
        credit card payment</guilabel>. (see <xref linkend="prefs-reg" />)
      </para>
    </note>

    <para>The <emphasis>Summary Bar</emphasis> at the bottom of the Account Register Window indicates the
      amounts of <guilabel>Present</guilabel> (Balance), <guilabel>Future</guilabel> (Balance),
      <guilabel>Cleared</guilabel> (Transactions), <guilabel>Reconciled</guilabel> (Transactions)
      and <guilabel>Projected Minimum</guilabel>. Online account information can be used to mark
      which transactions the bank has processed by changing the <guilabel>R</guilabel>
      (reconciliation status) column in the register from <guilabel>n</guilabel> (new) to
      <guilabel>c</guilabel> (cleared). The bank statement is then used with the
      <guilabel>Reconcile</guilabel> window to reconcile the account which changes the
      <guilabel>R</guilabel> field to <guilabel>y</guilabel> (reconciled).
    </para>

    <sect2 id="tool-reconcile">
      <title>Reconciling Information</title>

      <para>The <guilabel>Reconcile Information</guilabel> dialog is used to indicate the closing
        <guilabel>Statement Date</guilabel> and the <guilabel>Starting Balance</guilabel> (fixed
        from last reconciliation) and <guilabel>Ending Balance</guilabel> from the statement. The
        <guilabel>Include Sub-accounts</guilabel> check-box is used if one or more subaccounts are
        used to track the account you are reconciling. The <guibutton>Enter Interest
        Payment</guibutton> button is used to add a transfer to the accounts for an interest
        payment. If selected a dialog will be displayed to add the <xref linkend="tool-ent-int" />
        to the account.
      </para>

      <note>
        <para>The <guibutton>Enter Interest Payment</guibutton> button is shown only if you are reconciling an
          account of <emphasis>Bank</emphasis> type.
        </para>
      </note>

      <para>When you have entered all relevant data, press <guibutton>Ok</guibutton> to proceed to the
        <xref linkend="rec-win" /> dialog or <guibutton>Cancel</guibutton> to discard the
        reconciliation process.
      </para>

      <sect3 id="tool-ent-int">
        <title>Interest Payment</title>

        <para>There are three panes in the <guilabel>Interest Payment</guilabel> dialog. At the bottom is a button
          called <guibutton>No Auto Interest Payments for this Account</guibutton> which will cancel
          the dialog. The top pane contains the <guilabel>Payment Information</guilabel>.
        </para>

        <itemizedlist>
          <listitem>
            <para><guilabel>Amount:</guilabel> Enter the amount of the interest payment.
            </para>
          </listitem>

          <listitem>
            <para><guilabel>Date:</guilabel> Select the date for the interest payment.
            </para>
          </listitem>

          <listitem>
            <para><guilabel>Num:</guilabel> Enter a number for the transaction (optional).
            </para>
          </listitem>

          <listitem>
            <para><guilabel>Description:</guilabel> Enter an informational description for the transaction.
            </para>
          </listitem>

          <listitem>
            <para><guilabel>Memo:</guilabel> Enter a note about the transaction (optional).
            </para>
          </listitem>
        </itemizedlist>

        <para>The <guilabel>Reconcile Account</guilabel> pane highlights in the tree the account that the interest
          payment will be transferred to or from.
        </para>

        <para>The <guilabel>Payment From</guilabel> pane contains a list of accounts where you can select the
          source account.
        </para>

        <note>
          <para>If the payment is for a credit or loan account then usually the payment would be from an
            <emphasis>Expense</emphasis> account. If the payment is for a checking or savings
            account then usually this would be from an <emphasis>Income</emphasis> account.
          </para>
        </note>

        <tip>
          <para>The <guibutton>Show Income/Expense</guibutton> check-box shows or hides the
            <emphasis>Income</emphasis> and <emphasis>Expense</emphasis> accounts.
          </para>
        </tip>

        <para>Select <guibutton>OK</guibutton> to enter the interest transaction (or <guibutton>Cancel</guibutton>
          the payment) and return to the initial reconciliation screen.
        </para>
      </sect3>
    </sect2>

    <sect2 id="rec-win">
      <title>Reconcile</title>

      <note>
        <para>For a detailed description of menu items and buttons on the reconcile window, see
          <xref linkend="gui-reconcile" />.
        </para>
      </note>

      <para>The <guilabel>Reconcile</guilabel> dialog is where the actual process of matching your statement to
        &app; data takes place on a per transaction basis.
      </para>

      <para>The <guilabel>Reconcile</guilabel> dialog is composed of a <emphasis>toolbar</emphasis> and three
        panes; <guilabel>Funds In</guilabel> on the left, <guilabel>Funds out</guilabel> on the
        right and a balance pane.
      </para>

      <note>
        <para>If you enabled the option <guilabel>Use formal accounting labels</guilabel> in the
          <guilabel>Accounts</guilabel> section of the &app; preferences, you will see
          <guilabel>Debits</guilabel> and <guilabel>Credits</guilabel> panes instead of
          <guilabel>Funds In</guilabel> and <guilabel>Funds Out</guilabel> panes.
        </para>
      </note>

      <para>The <guilabel>Funds In</guilabel> and <guilabel>Funds Out</guilabel> pane shows all unreconciled
        deposits to the account. Both panes are composed of five columns.
      </para>

      <tip>
        <para>To order the listed transactions with a preferred criteria, click on the relevant column header. To
          reverse the selected order click a second time on the column header.
        </para>
      </tip>

      <variablelist>
        <varlistentry>
          <term><guilabel>Date</guilabel></term>

          <listitem>
            <para>The date of the unreconciled transaction.
            </para>
          </listitem>
        </varlistentry>

        <varlistentry>
          <term><guilabel>Num</guilabel></term>

          <listitem>
            <para>The number of the unreconciled transaction.
            </para>
          </listitem>
        </varlistentry>

        <varlistentry>
          <term><guilabel>Description</guilabel></term>

          <listitem>
            <para>The Description of the unreconciled transaction.
            </para>
          </listitem>
        </varlistentry>

        <varlistentry>
          <term><guilabel>Amount</guilabel></term>

          <listitem>
            <para>The Amount of the unreconciled transaction.
            </para>
          </listitem>
        </varlistentry>

        <varlistentry>
          <term><guilabel>R</guilabel></term>

          <listitem>
            <para>Shows a check if the transaction will be reconciled when done.
            </para>
          </listitem>
        </varlistentry>
      </variablelist>

      <para>To mark a transaction as reconciled just click on it and a checkmark will appear on the relevant
        <guilabel>R</guilabel> column.
      </para>

      <tip>
        <para>You can check or uncheck the reconcile status of all transactions in either pane by clicking on a
          transaction in the required pane then clicking <keycap>Ctrl-A</keycap> followed by
          <keycap>space</keycap>. This will toggle the reconcile status of all transactions in the
          pane to either checked or unchecked state. This procedure can be repeated to achieve the
          desired status for the transactions in the pane.
        </para>
      </tip>

      <note>
        <para>Under each pane a <guilabel>Total</guilabel> for reconciled transactions is shown.
        </para>
      </note>

      <para>The balance pane shows a summary of the balances used in reconciliation.
      </para>

      <variablelist>
        <varlistentry>
          <term><guilabel>Statement Date</guilabel></term>

          <listitem>
            <para>The date on the statement set on the <xref linkend="tool-reconcile" />.
            </para>
          </listitem>
        </varlistentry>

        <varlistentry>
          <term><guilabel>Starting Balance</guilabel></term>

          <listitem>
            <para>The balance at the end of the last reconciliation.
            </para>
          </listitem>
        </varlistentry>

        <varlistentry>
          <term><guilabel>Ending Balance</guilabel></term>

          <listitem>
            <para>The balance entered from the statement.
            </para>
          </listitem>
        </varlistentry>

        <varlistentry>
          <term><guilabel>Reconciled Balance</guilabel></term>

          <listitem>
            <para>The balance of selected transactions.
            </para>
          </listitem>
        </varlistentry>

        <varlistentry>
          <term><guilabel>Difference</guilabel></term>

          <listitem>
            <para>The difference between the <guilabel>Reconciled</guilabel> and <guilabel>Ending</guilabel> balances.
            </para>
          </listitem>
        </varlistentry>
      </variablelist>

      <para>The set of unreconciled transactions in the <guilabel>Funds In</guilabel> and <guilabel>Funds
        Out</guilabel> panes can be changed by using the menus and <emphasis>Toolbar</emphasis> to
        access the account and transaction information. You can create a <guibutton>New</guibutton>
        transaction, <guibutton>Edit</guibutton> a selected transaction, add a
        <guilabel>Balance</guilabel> transaction (of the same amount as listed under
        <guilabel>Difference</guilabel> in the balance pane), and delete the selected transaction.
      </para>

      <tip>
        <para>To modify a listed transaction, double click on it.
        </para>
      </tip>

      <para>By pressing the <guilabel>Open</guilabel> icon the register of the account to reconcile will be
        opened.
      </para>

      <para>If you wish to postpone the reconciliation until later use the
        <menuchoice>
          <shortcut>
          <keycombo>
            <keycap>Ctrl</keycap><keycap>P</keycap>
          </keycombo>
          </shortcut> <guimenu><accel>R</accel>econcile</guimenu><guimenuitem>Postpone</guimenuitem>
        </menuchoice>
        menu item or pressing the <guibutton>Postpone</guibutton> icon. If you wish to cancel the
        reconciliation use the
        <menuchoice>
          <guimenu><accel>R</accel>econcile</guimenu><guimenuitem>Cancel</guimenuitem>
        </menuchoice>
        menu item or press the <guibutton>Cancel</guibutton> icon.
      </para>

      <para>All previous commands are also available in the <guilabel>Reconcile</guilabel> dialog menu.
      </para>

      <para>Select each unreconciled transaction matching a transaction on the statement so a green tick appears
        in the <guilabel>R</guilabel> column. The <guilabel>Balance</guilabel> pane changes to
        reflect each selected transaction until the <guilabel>Ending Balance</guilabel>
        <emphasis>equals</emphasis> the <guilabel>Reconciled Balance</guilabel> and the
        <guilabel>Difference</guilabel> is <emphasis>zero</emphasis>. Once this is done select the
        <guibutton>Finish</guibutton> button or
        <menuchoice>
          <shortcut>
          <keycombo>
            <keycap>Ctrl</keycap><keycap>W</keycap>
          </keycombo>
          </shortcut> <guimenu><accel>R</accel>econcile</guimenu><guimenuitem>Finish</guimenuitem>
        </menuchoice>
        to finish the reconcile process.
      </para>
    </sect2>
  </sect1>
</chapter>
